Setting permissions for users who can configure anonymous access

Tenant administrators control the ability of each user in the tenant to configure anonymous access for apps. They do this in the Administration activity center.

To allow a user in the tenant to generate app links that can be accessed by people outside the tenant, the Public link creation permission must be configured to Allowed for the tenant user. This procedure is performed by a tenant administrator.

This permission can be assigned in either of the following ways:

• Assigning the permission in the User Default role (affects all tenant users)

• Assigning the permission as a custom role (only affects tenant users with the custom role)

For more information about the user default and custom roles, see Roles and permissions for users and administrators.

For more information about all available permissions in the User Default and custom roles, see Permissions in User Default and custom roles.

User Default role

Tenant administrators can adjust User Default permissions. By default, the User Default role restricts all users, including tenant administrators, from being able to configure anonymous access for apps. This can be changed if you want to make it possible for all users to configure anonymous access for apps.

Do the following:

1. In the Administration activity center, go to Users.

2. Switch to the Permissions tab.

3. Click User Default.

4. Expand Features and actions.

5. For Public link creation, use the drop down menu to modify the value.

6. Click Confirm.

Custom roles

Tenant administrators can also create custom roles to elevate the permissions for certain users above the User Default. As an administrator, you might want to restrict anonymous access permissions in the User Default, and then create a custom role to provide anonymous access permissions to a specific set of users.

Do the following:

1. In the Administration activity center, go to Users.

2. Switch to the Permissions tab and click Create new to create a new custom role.

3. Enter a Name, and optionally, a Description for the new role.

4. Under Permissions, expand Features and actions.

5. For Public link creation, use the drop down menu to select Allowed.

6. Click Confirm.

7. Switch back to the All users tab.

8. Select the checkboxes for the users whose permissions you want to modify.

9. Click Edit roles.

10. Assign the new custom role to specific users, and click Save.