Working in managed spaces

A managed space is a governed section of Qlik Cloud Analytics. You can find your managed spaces using the spaces drop-down in Catalog.

Apps can be published to a managed space from personal spaces and shared spaces. Publishing creates a copy of the app in the managed space. Published apps maintain a relationship to the original app for republishing.

Data products can also be published to managed spaces when activated on the data marketplace. Publishing creates a copy of the data product in the managed space.

Managed spaces are restricted to members. When you add a member to a space, you assign them a space role. The role is a set of permissions that they have on that space and objects contained inside the space.

The following space roles are available in managed spaces:

• Owner: Can manage the space and its members, as well as open apps in the space. This is not a role you can assign to other members of the space unless you are an administrator. This space role also cannot be removed from the space member without administrator action. It is not possible to remove a member with the Owner role from the space, unless you have access to the Administration activity center as an administrator.
• Can manage: Can manage the space and its members.
• Can publish: Can publish apps to the space. They cannot open apps in the space.
• Can contribute: Can view and open apps in the space. Contributors can create private content in the app and make that content public.
• Can view: Can view and open apps in the space.

• Has restricted view: Can view and open apps in the space.

• Can consume data: Can consume data sources, but cannot create or edit data sources. They cannot create content or manage the space. See Adding and managing your analytics data to learn about data sources inside a space.
• Can operate: Can reload apps and create scheduled reloads.

Members can have multiple roles assigned to them. Apps in the space can be opened by space members with Owner, Can manage, Can contribute, or Can view space role. For a detailed look at the permissions granted with each role, see Managing permissions in managed spaces.

Apps in a managed space can also be opened by non-space members with whom the apps have been shared, see:Sharing apps with users who are not space members.

Apps published to a managed space keep the data loaded in the app, but do not include their data files or data connections. To keep data current, data sources should be added to the managed space. For more information, see Data sources for apps in managed spaces.

All actions in a managed space, such as opening an app, are logged in the Administration activity center.

Creating managed spaces

Tenant admins, analytics admins, and users with the Managed Space Creator user role can create managed spaces. For more information, see Assigning security roles.

Space owners can be changed in the Administration activity center by tenant administrators or analytics administrators.

Do the following:

1. Go to the Create page of the Analytics activity center and select Space.

2. Select Managed space.
3. Enter a name and a description for the space. The name must be unique.
4. Click Create.

Adding members to managed spaces

Members can be added to the space by the tenant administrator, analytics administrator, or members with Can manage role.

If groups are allowed in the tenant, you can add groups of members to your space. If a space member has individual permissions and group permissions in a space, the highest permission level is applied. User groups are created in the identity provider.

Do the following:

1. In the space, click Space details and select Members.

2. Click Add members.

3. Search for users or groups by name and select the members you want to add to the space.

4. Select permissions for the new members and click Add.

Deleting managed spaces

The tenant administrator, analytics administrator, or a user with the Owner or Can manage role can delete a space.

Do the following:

1. In the space, click Space details and select Delete space.
2. Click Delete.

Developing and publishing apps for managed spaces

This is a sample workflow for using managed spaces.

1. Create an app with mock data

   App developers create an app using mock data, either in a personal space or in a shared space. They add data sources and create a data model.

   Creating apps and adding data

   Data sources for apps in managed spaces

2. Create a managed space

   The tenant administrator, analytics administrator, or a user with the Managed Space Creator user role creates a managed space.

3. Add administrators to the managed space

   Tenant or analytics administrator transfers ownership of the space to a user who will have full access to apps in the space and can add members with the Can manage role to the space. These users will have administrator privileges in the space.

4. Add publishers to the space

   The space owner or members with the Can manage role can add members with the Can publish role to the space. If members need access to the space, additional permissions can be granted.

5. Publish the app to the managed space

   Once the app is ready for consumption, members with the Can publish role can publish their apps to the managed space. The managed space owner or members with the Can manage role add the data sources referenced in the app load script to the space.

   Different copies of an app can be used to republish an app in a managed space. For example, in workflows with separate development and verification shared spaces, an app might be published from the development space. Later, updates made to the copy in the verification space can be republished from that space to the managed space.

   Publishing apps to managed spaces

6. Add viewers and contributors to the managed space

   The space owner and members with the Can manage role can add the space's target audience with Can view, Can contribute, or Can consume data roles.

7. Create a reload schedule for the app

   The space owner can schedule reloads for the app in the managed space.

8. Publish updates to the app

   As updates are made to the app or data in the app, publishers can republish the updated app to the managed space.

   Publishing apps to managed spaces

9. Retire an app from the managed spaces

   When the app is no longer required, administrators can delete it from the managed space.

10. Retire the space

    When the space is no longer required, you can delete it.